Campus Role Policies & Processes

On-Campus Employers and Affiliated Employers

Search and Apply in Workday

• On-Campus Roles: open to all Barnard students.
• Off-Campus Federal Work Study (FWS): open to students with FWS. FWS jobs are part of a subsidized employment program and typically offer community based nonprofit job opportunities.

Independent Contractor Jobs

Search and Apply in Handshake

Students do not need to complete employment forms (W-4, WTPA, etc.) for the specific job types below, which are compensated directly by employers. Students are required to claim earnings filing taxes each year and pay taxes on the money they earn.

• Off Campus Paid Opportunities: These jobs may consist of clerical positions, bookkeeping, housework, and etc.
• Babysitting: All Barnard students have access to babysitting job postings. Families interested in posting babysitting jobs on Handshake can view instructions on posting a babysitting or childcare role at Barnard.

Volunteer and Unpaid Internships

• Off-Campus Unpaid Opportunities: positions can be found in Handshake.

Workday

Workday is Barnard’s online platform for on-campus and FWS off-campus or America Reads/America Counts student job opportunities. All other job postings, such as babysitting positions, can be accessed on Handshake. 

Workday is also the system for entering and approving timesheets, processing payroll, submitting direct deposit information and accessing previous paycheck and timesheet details. Students can also reference current FWS award balances. 

Beyond Barnard requires new student employees to submit the following forms in Workday to complete the hiring process and start entering time: I-9 identity and employment authorization verification, IRS W-4 and New York State WTPA (Wage Theft Prevention Act). During the hiring process, the student will be emailed and alerted within Workday to complete these forms. Students log in to Workday using a CAS Columbia account. 

The I-9 is a two step process and is not complete until identification documents are reviewed in-person by Beyond Barnard, located on the 2nd floor of Elliot Hall.

I-9 Form
You must provide ID for I-9 verification in person with Beyond Barnard, located on the 2nd floor of Elliott Hall, between the hours of 10am and 4pm only. You cannot present your IDs to Beyond Barnard until you've fully completed the I-9 form in Workday. A list of acceptable ID can be found HERE.

W-4 Form
Students must complete a W-4 (Employee's Withholding Allowance Certificate form) the first time they are employed on Barnard's campus. If they claim exempt, they must update their W-4 every calendar year. If you are a Nonresident Alien, please review these supplemental instructions to assist you in completing your W-4.

WTPA Form
The WTPA form (Wage Theft Prevention Act) must be completed each calendar year. There is a different WTPA form for hourly and stipend positions.

Columbia Students
Managers hiring Columbia University students must create a case in Workday to initiate the process.

International Students
Visiting international students on J-1 visas are eligible to work as student employees in an on-campus job for up to 15 hours (either Barnard and/or Columbia campuses), as long as they are in good academic standing. Students may be eligible to work off-campus through "Academic Training," a benefit of the J-1 visa, but they must first discuss this with the International Student Services Office in Milbank 10.

If you are an international student without a Social Security Number (SSN) on a F-1 or J-1 visa, you and your manager will need to fill out a F-1 Social Security Verification Form or J-1 Social Security Verification Form. The student’s manager must complete the “To Be Completed by Hiring Manager” section in blue ink, by hand. Once the form is complete, contact International Student Services or submit a Social Security Request on Terra Dotta to proceed with the SSN process.* Note: International students may begin work once they have applied for a SSN but cannot receive payment until a SSN is submitted to the Registrar’s Office on Slate.

Statement of Confidentiality
Barnard College Employers are strongly encouraged to require their student employees to sign Statements of Confidentiality. The Barnard approved Statement of Confidentiality form found here has been approved by the Beyond Barnard office and Barnard General Counsel, and protects the College from breaches in confidentiality regarding technology, intellectual property and the privacy and rights of students, staff and faculty. 

Paid Family Leave Waiver
New York State Paid Family Leave (PFL) went into effect on January 1, 2018. PFL is a state-mandated program that provides employees with partially paid, job-protected leave in certain circumstances. The New York PFL benefit is funded through minimal deductions from employee paychecks. By statute, the weekly contribution rate is 0.126% of an employee’s weekly wage. This maximum contribution is $1.65 per week per employee.

You may be eligible to waive the PFL benefit and payroll deductions if your regular schedule is less than 26 consecutive weeks (6 months) or 175 days in a period of 52 consecutive weeks. If you wish to waive the PFL benefit, please complete the PFL-Waiver Form within Workday.

For more information on PFL, go to the New York State Paid Family Leave website.

Haven't worked at Barnard previously? View the list of tasks you’ll be asked to submit through Workday, along with in-person tasks that need to be completed at Beyond Barnard's office on the 2nd floor of Elliot Hall.

Minimum Wage

Students working in Barnard campus roles should be paid a minimum hourly wage of $17.00 per hour for Fall 2024. Students working off-campus at Federal Work-Study Community Partners should be paid a minimum hourly wage of $18.75 per hour for Fall 2024. The minimum wage will increase an additional $1 per hour in Fall 2025, resulting in an $18 per hour minimum wage moving forward. 

Standardized Increases

Students working in campus roles and off-campus at Federal Work-Study Community Partners should receive a minimum $0.50 raise for each year of experience in a particular role. For example, if a First Year student is hired into a role at a starting wage of $18.00 per hour and returns every year into that same role, they would earn at least $19.50 by the Fall of their Senior year.

Performance-Based Increases

Managers will continue to have discretion regarding performance-based increases awarded to students whose contributions substantially exceed expectations.

More information about campus role compensation classifications and hourly wages can be found on Workday.

Please find the 2024-2025 academic year Payroll Schedule linked here.

Access Your W-2s and Pay Stubs

Students can now access W-2's and pay stubs on Workday.

Students are eligible to continue working in campus roles for 90 days after degrees are conferred in October, February, or May. For information about hiring a recent graduate as staff at the end of the 90 days, please contact hr@jhhnyb.com.

Beyond Barnard is is not responsible for the safety, working conditions, wages or other aspects of off-campus employment. We make no particular recommendations, representations or guarantees regarding employers or positions posted herein. 

Workday's system acts as a free job posting service. We do not research the integrity of each organization or individual person who lists a job with us. It is the individual’s responsibility to research the organizations to which they are applying. Individuals are advised to use caution and common sense when applying for any position with an organization or private party. All hiring and compensation for work performed by student employees is handled directly between the student employee and the employer. 

All students who respond to off-campus job postings are considered independent contractors and are not endorsed by Beyond Barnard or Barnard College. Beyond Barnard does not perform background checks on student job applicants. As such, employers are encourage to request job candidate reference information as needed to establish qualifications, credentials and overall fit between the employer and job applicant.

Use of this system shall be entirely at the risk of the users hereof and the College expressly disclaims any and all liability with respect hereto.